OASIS Open TC Handbook
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Become a Persistent Non-Voting Member

A Persistent Non-Voting Member keeps full participation rights but deliberately steps out of voting and out of the Quorum count. It is a self-declared role change you make by email.

The rule

Policy requirement

A Member or Voting Member may, at any time, change their role to Persistent Non-Voting Member by sending email to both the Chair and the TC mailing list. A Persistent Non-Voting Member retains participation rights but is not eligible to vote, does not count toward Quorum, and does not make or second motions. TC Process §1.4.3

Step by step: becoming a Persistent Non-Voting Member

Step 1: Email the Chair and the TC list

Who: any Member or Voting Member. When: at any time. Where: a single email addressed to both the Chair and the TC general mailing list (both recipients are required). The change is effective on the date of the notice, or on a future date if you state one in the email. TC Process §1.4.3

Sample wording: “Chair and [TC name] list, please record my change of role to Persistent Non-Voting Member under TC Process §1.4.3, effective [today / a future date]. I intend to continue participating in the TC's work.”

Note: the TC Chair or Secretary should contact the OASIS TC Administrator so the roster reflects the role change.

Roster & quorum effect

From the effective date you no longer count toward Quorum and cannot vote, make, or second motions, but you keep every other participation right (posting to the list, attending, contributing). Dropping out of the Quorum base can make it easier for the TC to reach Quorum. TC Process §1.4.3

Returning to Voting Member

Coming back is a two-part action: first, send email to both the Chair and the TC mailing list stating your intent to become a Voting Member; then follow §1.4.4 as if you had lost voting rights due to non-attendance, regaining voting rights at the close of the second consecutive Meeting you attend.

Policy requirement

A Persistent Non-Voting Member who wishes to gain voting rights must send email to both the Chair and the TC mailing list stating their intent to become a Voting Member, and must then follow the rules in §1.4.4 as if they had lost their voting rights due to non-attendance. TC Process §1.4.3

Step 1: Email intent to the Chair and the TC list

Where: both the Chair and the TC mailing list (both recipients are required). State that you intend to return to Voting Member status. TC Process §1.4.3

Sample wording: “Chair and [TC name] list, I intend to return to Voting Member status under TC Process §1.4.3. I will follow §1.4.4 as if I had lost voting rights due to non-attendance.”

Step 2: Attend two consecutive Meetings

After declaring intent, you regain voting rights by attending two consecutive TC Meetings: voting rights are restored at the close of the second consecutive Meeting attended. The detailed rules are on Lose & regain voting rights. TC Process §1.4.4

Note: the TC Chair or Secretary should contact the OASIS TC Administrator so the roster reflects your restored voting rights. If your TC meets rarely and two consecutive Meetings are not expected, contact the TC Chair or the OASIS TC Administrator for guidance.

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